Finance Manager

Experience

Director Of Operations

Industry: Research Services

Dec 2023 - Present

• Lead the Program’s Financial Management function and ensure its adherence to the company and USAID financial and accounting policies and procedures in compliance with the terms of the Cooperative Agreement

• Ensure appropriate systems and procedures such as budgeting, cash management, and vendor payments, are in place to properly disburse, account, budget and report Program funds and have the proper internal controls.

• Prepare and submit financial statements and other cost accounting reports to the company and USAID. Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:

o Bank/account reconciliation

o Cash accounts and advances

o Journal entries and general ledger operations

o Monthly financial reports

o Accurate and timely financial reports

o Financial databases

• Ensure all financial reporting deadlines are met.

• Maintain inventory tracking system and conduct periodic reviews to ensure compliance with RTI and USAID procedures.

• Perform the cash management functions required in maintaining bank accounts including petty cash accounts; calculate, withhold and remit any applicable withholding taxes.

• Period financial reviews and submit report of the findings to regional controller in Asia Regional Office; recommend actions based on the review findings to regional controller to improve quality of reporting

• Oversee the financial management of subcontracts and/or grant to local partners; provide training and guidance to field and subcontract/grantee finance managers on managing Program expense to annual work plan and contract budgets, as needed

• Leadership and support during Program start-up and close-out with regards to setting up the Program office, bank account, operations and logistics, staff administration, etc.

• Oversee the recruitment, screening, and interviewing of job applicants

• Ensure job advertisements are posted on jobs.ge

• Executes on all Personnel Action Request (PAR) Forms with Asia Regional Office, inclusive of contract extensions, terminations, scope of work changes, and all other HR action items.

• Acquaint newly hired staff members with office processes and procedures

• Maintain HR files, including leave balances

• Prepare contracts as needed

• Ensures Human Resource Policies and Procedures are implemented

• Ensure compliance with the BEP Field Office Administration Policy Manual and suggesting updates to the Manual when required

• Ensures compliance with labor legislation and policy changes

• Oversee the grants management program with the input and oversight of the Chief of Party and support from the Office of Contracts and International Grants Team

• Maintain financial management files for grants and ensures audit trail for all necessary grant documentation.

• Ensure timely financial disbursements, compliance with grants financial management policies, monitors all grant expenses, and provides regular updates on grant status

• Ensure all grantees are properly registered on US government sites

• Provide technical assistance as required to build capacity of local partners and grantees

• Review technical and financial proposals from local universities including negotiating annual budgets, and review grantee financial expenditure reports for accuracy and adherence to the Program Description and budget.

• Provide leadership, direction, and supervision to project grants, and administrative support staff.

Finance/HR/Administration Manager

Industry: Research Services

March 2023 - November 2023

• Lead the Program’s Financial Management function and ensure its adherence to the company and USAID financial and accounting policies and procedures in compliance with the terms of the Cooperative Agreement

• Ensure appropriate systems and procedures such as budgeting, cash management, and vendor payments, are in place to properly disburse, account, budget and report Program funds and have the proper internal controls.

• Prepare and submit financial statements and other cost accounting reports to the comapny and USAID. 

• Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:

o Bank/account reconciliation

o Cash accounts and advances

o Journal entries and general ledger operations

o Monthly financial reports

o Accurate and timely financial reports

o Financial databases

• Ensure all financial reporting deadlines are met.

• Maintain inventory tracking system and conduct periodic reviews to ensure compliance with the company and USAID procedures.

• Perform the cash management functions required in maintaining bank accounts including petty cash accounts; calculate, withhold and remit any applicable withholding taxes.

• Period financial reviews and submit report of the findings to regional controller in Asia Regional Office; recommend actions based on the review findings to regional controller to improve quality of reporting

• Oversee the financial management of subcontracts and/or grant to local partners; provide training and guidance to field and subcontract/grantee finance managers on managing Program expense to annual work plan and contract budgets, as needed

• Leadership and support during Program start-up and close-out with regards to setting up the Program office, bank account, operations and logistics, staff administration, etc.

• Oversee the recruitment, screening, and interviewing of job applicants

• Ensure job advertisements are posted on jobs.ge

• Executes on all Personnel Action Request (PAR) Forms with Asia Regional Office, inclusive of contract extensions, terminations, scope of work changes, and all other HR action items.

• Acquaint newly hired staff members with office processes and procedures

• Maintain HR files, including leave balances

• Prepare contracts as needed

• Ensures Human Resource Policies and Procedures are implemented

• Ensure compliance with the BEP Field Office Administration Policy Manual and suggesting updates to the Manual when required

• Ensures compliance with labor legislation and policy changes

Finance and Administration Manager

Industry: Research Services

Oct 2020 - Feb 2023

• Lead the Program’s Financial Management function and ensure its adherence to the company and USAID financialand accounting policies and procedures in compliance with the terms of  the Cooperative Agreement

• Ensure appropriate systems and procedures such as budgeting, cash management, and vendor payments, are in place to properly disburse, account, budget and report Program funds and have the proper internal controls.

• Prepare and submit financial statements and other cost accounting reports to the company and USAID. 

• Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:

o Bank/account reconciliation

o Cash accounts and advances

o Journal entries and general ledger operations

o Monthly financial reports

o Accurate and timely financial reports

o Financial databases

• Ensure all financial reporting deadlines are met.

• Maintain inventory tracking system and conduct periodic reviews to ensure compliance with the company and USAID procedures.

• Perform the cash management functions required in maintaining bank accounts including petty cash accounts; calculate, withhold and remit any applicable withholding taxes.

• Period financial reviews and submit report of the findings to regional controller in  Asia Regional Office; recommend actions based on the review findings to regional controller to improve quality of reporting

• Oversee the financial management of subcontracts and/or grant to local partners; provide training and guidance to field and subcontract/grantee finance managers on managing Program expense to annual work plan and contract budgets, as needed

• Leadership and support during Program start-up and close-out with regards to setting up the Program office, bank account, operations and logistics, staff administration, etc.

Chief Accountant

Industry: International Trade and Development

Apr 2016- Sep 2020

• Collect and verify vehicle logs of office drivers

• Prepare supplier contracts

• Executed bank transfers

• Participate in procuring office supplies

• Preparation of monthly finance report

• Process and transfer invoices from vendors

• Check the revenue service website and monitored the tax invoices from venders

• Calculate Per Diem payment for staff and carry out bank transfers

• Check accuracy of the mileage logs and calculate mileage reimbursements for project service drivers and other project staff

• Maintain the filling of finance back-up documentation

• Prepare and Submit monthly income tax declarations.

• Prepare long-term and Service Staff salaries

• Monitor VAT exemption process

• Prepare entries in ABACUS

• Prepare DDR and WTR for Zrda Project

• Manage the invoicing and payment cycle for Zrda grant agreements

• Perform detailed reviews and audits of all grant receipt and invoice documentation and ensure that expense are incurred according to the terms of signed grant and subcontract agreements, corporate financial policies, and US government procurement regulations

• Ensure that all files are maintained in conformance with the Chemonics filing system and are up to date and audit-ready at all times

• Access to Finance training for Zrda Beneficiaries

• Supervise and work coordinate with Finance and Administration specialist

Finance/Administration Specialist

Industry: International Trade and Development

Jan 2014 – Dec 2015

• Collect and verify vehicle logs of office drivers

• Prepare supplier contracts

• Participate in procuring office supplies

• Arrange meetings with service providers

• Preparation of monthly finance report

• Process and transfer invoices from vendors

• Check the revenue service website and monitored the tax invoices from venders

• Calculate Per Diem payment for staff and carry out bank transfers

• Check accuracy of the mileage logs and calculate mileage reimbursements for project service drivers and other project staff

• Maintain the filling of finance back-up documentation

• Prepare and Submit monthly income tax declarations.

• Prepare long-term and Service Staff salaries

• Monitor VAT exemption process

• Prepare entries in ABACUS

• Manage the invoicing and payment cycle for NEO grant agreements

• Perform detailed reviews and audits of all grant receipt and invoice documentation and ensure that expense are incurred according to the terms of signed grant and subcontract agreements, corporate financial policies, and US government procurement regulations

• Ensure that all files are maintained in conformance with the Chemonics filing system and are up to date and audit-ready at all times

Assistant to Finance and Administration Manager

Industry: Undisclosed

Jan 2013 - Mar 2013

• Executed bank transfers

• Assisted Finance Manager in preparation of monthly finance reports

• Checked the revenue service website and monitored the tax invoices from venders

• Calculated salary payments for staff and executed salary transfers

• Assisted Fiance Manager with preparation of monthly income tax declaration

• Maintained the filing of finance back-up documentations

Intern at the department of Finance and Administration

Industry: International Trade and Development

Aug 2012 - Oct 2012

• Prepared bank transactions

• Ensured the existence of back-up documentation for bank transfers

• Checked the revenue services website and monitor the tax invoices from vendors

• Prepared Per Diem calculations for program staff

• Check accuracy of the mileage logs and calculate mileage reimbursements for project service drivers and other project staff

• Prepared salary calculations for short-term and service personnel

• Assisted the accountant with preparation of monthly income tax declaration

• Maintained the filing finance documentation

Student Employment Programme

Indutry: Higher Education 

Jun 2012 - Aug 2012

• Supervised the work of students

• Assisted with renovation work at the university

• Worked on design of university cultural center

• Carried out filing work at the library

• Assisted with fixing the outdoor landscape of the university