Hello,
How are you? If you are here and you are reading this, I assume you are the person who needs tools to manage their projects.
There are different types of projects: Personal, Research, Marketing, Design, and Software development and they need different kinds of approaches.
Software tools can make the job of a project manager easier. Let's discuss the different types of software that you can use to manage projects.
Let’s start with the main requirements that need to be fulfilled (in my opinion):
Determine Your Needs
Compare Features with Other Systems
Assess Accessibility
Consider Compatibility
Gauge Ease of Use
Look into Customization and Personalization
Monitor and Evaluate Impact
Project management tools come in different sizes and shapes, the choice is huge, but here are our favorite ones:
Clickup
Asana
TeamGantt
Monday
Instagantt
Let’s take a closer look at them, so you can select the best fit for you and your team.
This service is for you if you are looking to efficiently manage tasks. You can customize it to make your system work for you. You can also schedule automatically with estimated times and choose who sees what in the system. This way, your team is not automatically privy, even if they are part of the system.
You can set goals, monitor their progress, and make changes to the view that suits you best. This system charges based on the number of people on your team. It's also very affordable. Each month, you only pay $4.99 per person.
Features to Click Up:
Task tray
Notepad
Assigned comments
Dark mode
Integrations
Assigned comments
Multiple views
Asana is a great tool for keeping track of everyone's work. You can create any task list that you wish and move it around as often as you'd like. You can also use the visual project timeline to view everything that needs to be done. You can also set up your progress and note due dates. This will make scheduling and rescheduling simple.
This application is even more awesome because it can be linked to several of your favorite apps. It can be linked to your Slack and Outplanr, Google Calendars, and Dropbox. These links make integration easy and don't require you to enter all of the information at once. You can also choose from different fee schedules so you can find the right one for you. All levels of fees are available, from free to enterprise.
Asana Features:
Document Management
Project Management
Tracking Time and Expense
CRM
Collaboration Tools
Portfolio Management
Resource Management
Integration with Instagantt
This tool allows you to create workflows. It's easy for anyone to use and understand. It can be used on all your devices and you can create milestones and projects. This system is compatible with iOS, Android, Google Chrome, and Web. This means that your team members and users can access the system from any device, no matter where they may be. You can also check in to see what your team members are doing through the snapshot view. To keep track of everything, you can also use Gantt-style timelines. You can also try the entire thing free of charge for 30 days. You then pay according to the number of people in your team.
TeamGantt features:
Drag&Drop
Guest permission
Baselines
Multiple projects view in one Gantt Chart
Guest permission
Baselines
Subtasks and Tasks
Imagine a system that is easier to use and named after the least favorite day of each week. You can now with Monday. You can follow Twitter and LinkedIn threads, and comment on various tasks. You can also set who has access to different projects. You can also integrate other systems into your accounts such as Google Drive, Dropbox, and Zapier.
The open-source framework is a great feature of this tool. It allows you to create any integrations or other features that you want. You can also access more detailed reports and add any third-party agents, freelancers, or other people. Depending on the size and complexity of your team, you can choose from different pricing models.
Monday Features:
Multi-user collaboration tool
Visual displays of the progress.
Easy communication: tag people.
Notifications by email
Execution Board -- with large screen display
Integrations: Dropbox and Google Drive, Pipedrive
This is the best online Gantt software. It can be used with Asana, which we'll discuss in a moment. You can also link schedules from other sources. This means that you will only need to enter your information once and it will be accessible across all your platforms. You can set up tasks and timelines and manage and monitor your team's workload. You'll also be able to see everything in a way that suits you and your team.
Even if you don't use Asana, you still can get a lot from this system. This includes monitoring and assigning tasks and due dates and evaluating progress. These things are available at a variety of price points to help you collaborate with your team and stay informed of all that is happening.
Instagantt's amazing features include:
Gantt and Workload View
Tasks and subtasks
Sharing public snapshots
Timelines
Multiple projects and different workspaces
Milestones and dependencies
Critical path
Collaboration options for teams: Notification and task assignment
Actual and estimated cost
Custom view and custom fields
For progress bars, you can choose custom colors
Priority and risk
Baselines
Drag & drop
Different export options available: Excel, image, and PDF
It can be difficult to choose the right project management software. However, it is worth it before you distribute it to your entire team. Most project management software comes with a substantial setup fee. Although they are easy to use and allow you to import data, it takes some time to get everyone onboard and fine-tune the app to what you want it to do.
These are our all-time favorite ones and I have worked in every one of them, they are very comfortable, easy to use, and mostly help our team to collaborate and communicate.
Choose what is best for you and start doing great things.